Starting location to be announced to Summit registrants.

The neighborhoods of Philadelphia are historic, alive, complex, and always changing. Join this 3-hour tour for an insider's glimpse at how so many communities come together to create one city. This tour involves roughly 3 miles of city street walking, with frequent breaks. Tour concludes at venue for Summit Welcome Party (below). Pre-registration required, with information to be shared with Summit registrants.

Parkway Central Library, 1901 Vine St, Philadelphia, PA.

Library doors open at 9:00. Please take the elevators to the 4th floor to complete registration and for a light coffee reception (breakfast available at hotel for those staying at the Motto). The Central Library is a 15 - 20 minute walk from the Motto Hotel. More information about accessibility and getting there can be found here.

You may or may not think of yourself as primarily an event organizer, but the craft of event organizing is what connects all of us at the Summit. Everyone wants their event experience to be magical, but when you think of event organizing as a craft you can also get strategic about the impacts that flow from the event organizing process itself. We'll start off the Summit with a brief suggested framework for what some of those strategic impacts can be.

Ben Wiehe, MIT Museum

One of the best things about live events is that they can always reflect the current cultural moment, even as they uphold multi-generational traditions. Hear from the organizers of a cherished Philadelphia festival as they discuss how they are honoring their roots while navigating today's rapidly shifting cultural landscape. Note that much of this conversation will be conducted in Spanish, with summarizing English translation provided.

Edgar Ramirez and Olga Renteria, Carnaval de Puebla; Daniel Aguirre, Pueblo; Ben Wiehe, MIT Museum

If you work it right, you can meet nearly everyone at the Summit before lunch at this session that is somewhere between show-and-tell, a poster session, and an energetic mixer. We'll start at 11:00 with the first set of exhibitors at tables, and switch to a new set at 11:45.

Take the elevators to the lowest floor in the Library to find the Business Resource and Innovation Center (BRIC). You are free to use the entire space of the BRIC Center and to enjoy conversation at normal levels, but please be respectful of the fact that the Center is part of the Library and remains open to the public during library hours. Closed beverage containers only and no food in this space, please. Notice also that the elevators are for use by the entire Library. It is suggested that you bring all of your belongings with you, and expect not to return to the fourth floor until Tuesday morning.

BRIC West Workshop: How US Adults Perceive Science at this Moment

What is current public sentiment toward science and science engagement? Review the results of a national survey conducted just two months ago, and discuss what the findings say about the connections people are feeling between science and their everyday lives. Then we’ll take time to consider some ways that the survey and its findings might be particularly useful for you.

Erica Kimmerling, Association of Science and Technology Centers; Erik MacIntosh, North Carolina Science Festival

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Meeting Room Conversation: Where Are the Pathways for Talent?

Some of us are looking to find and book the just-right performers and artists. Some of us would like to get booked. And some of us are wondering what more could be done to create wins all around when we come across great talent. Join this conversation to talk this over from a systems perspective.

Brooke Ciardelli, Cambridge Science Carnival; Ben Lillie, Caveat

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BRIC Librarian's Desk: Design Clinic with Your Community of Support

Each of us comes to the Summit with at least one challenge that would benefit from talking through with our peers. What’s great is that when we talk about one person’s challenges together, we all learn. Bring your challenges and your enthusiasm for learning to the central librarian’s desk at the BRIC center at the beginning of the session, and experience a one-hour, facilitated small group discussion that leverages our collective wisdom to discuss potential solutions to our real-world challenges. All attendees are encouraged to participate in at least one of these sessions.

You; Daniel Aguirre and Stacey Baker, Pueblo

BRIC West Workshop: Making the Case for Your Real Successes

Live events are often pigeonholed by the expectations of traditional deliverables. But if you are ever going to get past a single attendance number as the marker of success, you need to be creative in how you advocate for what real success looks like for your work. This workshop builds from the analogous experiences of the Civic Science Fellows program, where practitioners are working out how to de-emphasize traditional deliverables and make the case for the meaningful work of relationship building for long-term systems change.

Jeanne Garbarino, RockEDU Science Outreach; Matt Kapust, Neutrino Day; Diana Li, The Story Collider

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Meeting Room Conversation: Public Events and Corporate Support

Public science events have long presented a special opportunity to involve corporations and local businesses. However, several current trends are making corporate support for live events a moving target. Join this conversation to compare your experiences across difference local markets.  

Keely Buckely, COSI Science Festival

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BRIC Librarian's Desk: Design Clinic with Your Community of Support

Each of us comes to the Summit with at least one challenge that would benefit from talking through with our peers. What’s great is that when we talk about one person’s challenges together, we all learn. Bring your challenges and your enthusiasm for learning to the central librarian’s desk at the BRIC center at the beginning of the session, and experience a one-hour, facilitated small group discussion that leverages our collective wisdom to discuss potential solutions to our real-world challenges. All attendees are encouraged to participate in at least one of these sessions.

You; Daniel Aguirre and Stacey Baker, Pueblo

BRIC West Workshop: Production Workshop

This is the rare opportunity to compare notes with your peers. Hear some lessons about event production at different scales before joining a smaller group for an open conversation about project management, production timelines, relationship and collaboration management, and budgets. Discuss whatever production details your group decides! Your session leaders have agreed to share a peak behind the curtain at how their events work, it will be up to you how much you reciprocate.

Francesca Long, Wisconsin Science Festival; Kelly Kirk, Neutrino Day; Elizabeth Vogler, Flagstaff Festival of Science

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Meeting Room Conversation: How to Play (AKA: How to Make a Baby)

We are going to show you how to play. Have you been doing it wrong all of this time? We are professionals, so we are going to show you. And then you are going to show us. Along the way, you'll also learn how to make a baby. And then we'll all talk about how this just might help us organize public science events.

Michael Czajkowski; Kellie Vinal

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BRIC Librarian's Desk: Design Clinic with Your Community of Support

Each of us comes to the Summit with at least one challenge that would benefit from talking through with our peers. What’s great is that when we talk about one person’s challenges together, we all learn. Bring your challenges and your enthusiasm for learning to the central librarian’s desk at the BRIC center at the beginning of the session, and experience a one-hour, facilitated small group discussion that leverages our collective wisdom to discuss potential solutions to our real-world challenges. All attendees are encouraged to participate in at least one of these sessions.

You; Daniel Aguirre and Stacey Baker, Pueblo

Harper’s Garden, 31 S 18th St., Philadelphia

Facts Machine is a comedy show and podcast by and for people who are curious about everything—but especially the things that make them laugh. The live show has held a regular spot at the NYC club Caveat since 2018. Join this special edition created just for the Summit. Doors open at 5:30, show starts at 6:00. Show name tag for entry, cash bar.

Parkway Central Library, 1901 Vine St, Philadelphia, PA.

Library doors open at 9:00. Please take the elevators to the 4th floor to complete registration and for a light coffee reception (breakfast available at hotel for those staying at the Motto). The Central Library is a 15 - 20 minute walk from the Motto Hotel. More information about accessibility and getting there can be found here.

We'll start the morning together with a short share-out of reflections emerging from the Summit experience so far.

For many, the demands of our work rarely offer us the opportunity to slow down and reflect, design, plan, and dream with thoughtful care and intention. This session aims to offer support and community, to invest in this much needed luxury. Guided by a community organizer, an evaluator, and a funder, you will have dedicated time to discuss your unique ideas and build those ideas out with real time feedback, resources, and practical applications. We will also explore inclusive practice opportunities for your designs. Please come prepared with an initiative in mind, and be ready to engage in varying levels of specificity regarding your goals for that initiative, ranging from broad ideas to well-formed projects.

Daniel Aguirre, Pueblo; Leanne Jacobson, Catalyst Consulting Group; Ivvet Modinou and Omar Vera, Simons Foundation

Take the elevators to the lowest floor in the Library to find the Business Resource and Innovation Center (BRIC). You are free to use the entire space of the BRIC Center and to enjoy conversation at normal levels, but please be respectful of the fact that the Center is part of the Library and remains open to the public during library hours. Closed beverage containers only and no food in this space, please. Notice also that the elevators are for use by the entire Library. Please bring all of your belongings with you: The fourth floor will close at 2:00.

BRIC West Workshop: Telling the Story of Science Events

The events each of us are involved in have powerful local impact. When we add all of our activity together it equals impact on a national scale. What aspects of that story of collective impact are helpful to you? In this session we'll discuss these questions, and refine the ways we can work together to help us all tell our best data-driven story.

Amanda Figueroa, Brown Art Ink; Carleen Sabusap, MIT Museum

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Meeting Room Conversation: Science in Community Events

There are so many great reasons to integrate science experiences into existing community events, but producing these experiences can be a lot different than organizing your own event from scratch. Join this conversation to share notes about what happens when we add a layer of science experience to events that don’t already have an explicit science connection.

Crystal Micriotti, Reisterstown Main Street; Rick Oran O'Connor, Columbia Memorial Space Center & Downey City Library

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BRIC Librarian's Desk: Design Clinic with Your Community of Support

Each of us comes to the Summit with at least one challenge that would benefit from talking through with our peers. What’s great is that when we talk about one person’s challenges together, we all learn. Bring your challenges and your enthusiasm for learning to the central librarian’s desk at the BRIC center at the beginning of the session, and experience a one-hour, facilitated small group discussion that leverages our collective wisdom to discuss potential solutions to our real-world challenges. All attendees are encouraged to participate in at least one of these sessions.

You; Daniel Aguirre and Stacey Baker, Pueblo

BRIC West Workshop: Science Festival Alliance Meeting

Within the context of the organization and resources of the Science.Events platform, there is still room for sharing and collaboration specific to the festival format. Join this in-person Science Festival Alliance meeting to discuss what you'd like to see and do with other festivals over the next year.

Lauren Bell, St. Pete Science Festival; Sam Mulrooney, Wisconsin Science Festival

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Meeting Room Conversation: Science Comes Out to Play at Night

It is essential that adults get their own spaces to play when science meets culture. With few organizations dedicated to creating those spaces, this is a distinct role for public science events. Join this conversation to reflect on what happens when we mix science into the swirl of adult nightlife.

Emily Costa, Facts Machine and RockEDU Science Outreach; Adam Piazza, The Franklin Institute and Independent Producer

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BRIC Librarian's Desk: Design Clinic with Your Community of Support

Each of us comes to the Summit with at least one challenge that would benefit from talking through with our peers. What’s great is that when we talk about one person’s challenges together, we all learn. Bring your challenges and your enthusiasm for learning to the central librarian’s desk at the BRIC center at the beginning of the session, and experience a one-hour, facilitated small group discussion that leverages our collective wisdom to discuss potential solutions to our real-world challenges. All attendees are encouraged to participate in at least one of these sessions.

You; Daniel Aguirre and Stacey Baker, Pueblo

Victory Brewing, 1776 Benjamin Franklin Parkway, Philadelphia, PA

Hop on over to this most historic-sounding address, and head upstairs to look back at the Library and look ahead with your new friends. Don't miss the Summit Superlative Awards at 5:00! Food and drink included (name tag required).