Automation and Science Event Planning

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Alan Goss, Director of the COSI Science Festival in Columbus, Ohio, shares tips and tactics for improving the event planning process using automation. Alan’s practical guidance helps event organizers approach and develop an automation process best suited for them -- using tools they already have access to -- to save time, money, and energy.

Alan has generously shared materials developed by the COSI team below. The resources shared here are meant to inspire your planning process, not to be copied directly. Since every festival (and event!) is different, what worked for one event may not suit yours. We encourage you to use these as a starting point and think critically about what will truly serve your audience, your mission, and your community.

COSI Science Festival Partner Guide

COSI Science Festival Partner Guide

COSI Science Festival Partner Guide

Document

Together with businesses, community organizations, educational institutions, civic leaders, and industry joining forces, the COSI Science Festival features a unique, partner-based model that ensures the benefits of the festival reach a diverse audience across a wide geography, while also ensuring each festival event has its own distinct science flair.

These resources are shared as inspiration so we encourage you to adapt any ideas to best fit your own event and community.

Automation for Science Event Planning Worksheet

Automation for Science Event Planning Worksheet

Automation for Science Event Planning Worksheet

Document

Did you know you don't have to keep re-writing the same emails? This worksheet guides you through auditing your event communications and building a simple automation plan tailored to your workflow.

Microsoft Power Automate YouTube Channel

Microsoft Power Automate YouTube Channel

Microsoft Power Automate YouTube Channel

Link

Video tutorials and walkthroughs from Microsoft for building automated workflows in Power Automate

How to Build your first Microsoft Power Flow

How to Build your first Microsoft Power Flow

How to Build your first Microsoft Power Flow

Video

YouTube tutorial for utilizing Microsoft Power Platform as an automation tool for event organizing.

COSI Event Host FAQ - Accepted

COSI Event Host FAQ - Accepted

COSI Event Host FAQ - Accepted

Document

Developed for the COSI Science Festival. This PDF includes the a few recommendations and frequently asked questions for accepted Event Hosts to consider as they plan to participate.

These resources are shared as inspiration so we encourage you to adapt any ideas to best fit your own event and community.

COSI Event Host FAQ - Applicant

COSI Event Host FAQ - Applicant

COSI Event Host FAQ - Applicant

Document

Developed for the COSI Science Festival. This PDF is a confirmation for event host applicants of the festival, including what is needed for event proposals, marketing information, timeline, and more.

These resources are shared as inspiration so we encourage you to adapt any ideas to best fit your own event and community.

COSI Exhibitor Applicant FAQ

COSI Exhibitor Applicant FAQ

COSI Exhibitor Applicant FAQ

Document

Developed for the COSI Science Festival. This PDF is a confirmation for exhibitors, including initial load in information, what the exhibit space will look like, parking, and more.

These resources are shared as inspiration so we encourage you to adapt any ideas to best fit your own event and community.

Events

Workshop: Automation in Event Organizing

March 31, 2026

Alan Goss, Director of the COSI Science Festival in Columbus, Ohio, shares tips and tactics for improving the event planning process using automation. Alan’s practical guidance helps event organizers approach and develop an automation process best suited for them -- using tools they already have access to -- to save time, money, and energy.

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Created by:

Alan Goss
,
COSI Science Festival